Tribes Hill Music Festival

We want your organization to be part of the first annual Tribes Hill Music Festival scheduled for Sunday, September 14, 2014 at John Jay Homestead in Katonah, New York. The goal of the Festival is to introduce as many people as possible to the music community that is -- Tribes Hill - and to the beautiful grounds of the John Jay Homestead.

As an exhibitor sponsor, you are also welcome to reserve space by returning the enclosed registration form. We expect the Festival to draw several hundred people from around the Hudson Valley to spend an afternoon in the outdoors listening to a great group of performers, including our headliners, Red Molly and the Sloan Wainwright Trio. You will be listed in the festival program.  Festival attendees can also enjoy song circles and activities for children.  We will have food, arts & crafts, and public service exhibitors.

The festival will provide you with one eight-foot table and two chairs. If you need additional space or have other requirements, please contact me directly to make arrangements.

So that we may plan effectively, please return your completed registration form by August 15, 2014. Once we have determined the full list of exhibitors, we will assign exhibit space and notify everyone prior to the Festival of their exact exhibit location. Festival staff will be available on the day of the event to assist you in finding your location and in getting your display materials moved and set up.

The festival will run from noon until 6:00 PM on September 14, 2014. Exhibitors must be set up and all vehicles removed from the festival grounds by 11:00 AM. A nearby parking area will be dedicated for your use. More detailed instructions will be provided upon confirmation of your participation in this year’s Festival.

Tribes Hill Music Festival

Exhibitor Registration Form

Please return by August 15.

Organization name ______________________________________________________________

Contact person ______________________________________________________________

Address ______________________________________________________________

City, State, Zip ______________________________________________________________

Telephone ______________________________________________________________

E-mail address

______________________________________________________________

The festival will provide you with one eight-foot table and two chairs. Please detail additional requirements below. ____________________________________________________________________________________________________________________________

Fees for exhibitors:

Public Service/Social Action: $25

Other Exhibitors: $75

Please make check payable to Tribes Hill and send (along with this form) to:

Tribes Hill

â„… Tom Morgan

43 Birchwood Lane

Hartsdale, NY 10530

EXHIBITOR INSTRUCTIONS

Location

The Tribes Hill Music Festival takes place on the grounds of the John Jay Homestead located at 400 Jay Street in Katonah, NY. Directions are enclosed.

Setup Times

Sunday: 9:00 AM to 11:00 AM

Please plan to arrive on site Sunday morning in time to set up your exhibit space by 11:00 AM. All vehicles must be removed from the festival site by 11:00 AM.

No vehicles will be allowed past the entrance to the festival area after 10:45 AM. If you arrive after 10:45 AM, you will be required to park outside the entrance of the festival and carry all materials to your exhibit site on foot.

Tear Down Times

Sunday: 6:00 PM to 8:00 PM

Please do not begin to break down your exhibit space until after 6:00 PM.

No vehicles will be permitted in the exhibit area until after 6:00 PM.

Parking

For exhibitors planning to keep their vehicles at the festival for the entire day (until after 6:00 PM), parking is available near the exhibit area. No cars may be moved from this lot between the hours of 11:00 AM and 6:00 PM.

Location of Exhibit Space

The general location of your space is listed on the cover letter that came with these instructions. Each exhibitor will be assigned a specific location at the festival site.

Please do not locate your exhibit in space other than that which has been assigned to you.

Feel free to accessorize your exhibit space in any way that seems appropriate. Some items that you may want to consider include:

Tablecloth/skirting for table

Banner(s)

Posters

Weather Considerations

The weather in the Hudson Valley in mid-September can be unpredictable, but the Festival will occur regardless of the weather.  There will be a large tent that we will utilize in the event of extreme weather.

Also, consider ways that you can secure any handouts and flyers you may have so that they do not blow away if it is windy. Rocks, bricks, boots or other such paperweights may do the trick.

Thank you for your participation and help in making the Tribes Hill Music Festival a success. Should you have any questions, please contact us at festival@tribeshill.com.